OUR SERVICES

Administrative Duties

1. Record Keeping

  • Maintain accurate records of property-related transactions, leases, and tenant communications.
  • Keep records of property inspections, repairs, and maintenance activities.
 

2. Financial Management

  • Prepare and manage budgets.
  • Collect rent and other fees.
  • Handle accounts payable and receivable.
  • Prepare financial statements and reports for property owners.
 

3. Tenant Relations

  • Handle tenant inquiries and complaints.
  • Conduct tenant screenings and background checks.
  • Execute lease agreements and manage lease renewals and terminations.
  • Address tenant disputes and enforce lease terms.

Maintenance and Repairs

1. Routine Maintenance

  • Schedule and oversee regular maintenance tasks (e.g., landscaping, cleaning, HVAC servicing, electrical and plumbing repairs).
  • Conduct regular property inspections to ensure compliance with safety regulations and to identify needed repairs.
 

2. Emergency Repairs

  • Respond to emergency maintenance requests.
  • Coordinate with contractors and service providers for prompt repairs.
 

3. Property Upgrades

  • Plan and oversee property improvements and renovations.
  • Ensure compliance with local building codes and regulations.

Marketing and Leasing

1. Property Marketing

  • Develop and implement marketing strategies to attract new tenants.
  • List properties on rental websites and use other advertising mediums.
 

2. Showing Properties

  • Conduct property showings for prospective tenants.
  • Provide detailed information about the property and its amenities.
 

3. Lease Management

  • Negotiate lease terms.
  • Prepare and execute lease agreements.
  • Manage lease renewals and terminations.

Legal and Regulatory Compliance

1. Local and Federal Laws

  • Ensure property compliance with local, state, and federal regulations.
  • Stay updated on changes in landlord-tenant laws and fair housing regulations.
 

2. Evictions

  • Handle eviction processes in accordance with legal requirements.
  • Represent property owners in court as needed.
 

3. Safety and Security

  • Implement and enforce property security measures.
  • Ensure compliance with fire and safety codes.

Legal and Regulatory Compliance

1. Local and Federal Laws

  • Ensure property compliance with local, state, and federal regulations.
  • Stay updated on changes in landlord-tenant laws and fair housing regulations.
 

2. Evictions

  • Handle eviction processes in accordance with legal requirements.
  • Represent property owners in court as needed.
 

3. Safety and Security

  • Implement and enforce property security measures.
  • Ensure compliance with fire and safety codes.

Customer Service

1. Tenant Communications

  • Maintain open lines of communication with tenants.
  • Address tenant concerns promptly and professionally.
 

2. Conflict Resolution

  • Mediate conflicts between tenants.
  • Handle difficult situations with diplomacy and tact.

Property Owner Relations

1. Reporting

  • Provide regular updates to property owners on the status of their properties.
  • Prepare and present financial reports and property performance reviews.
 

2. Consultation

  • Advise property owners on market conditions, rental rates, and property improvements.
  • Assist with strategic planning for property investment and growth.

Technology and Software Management

1. Property Management Software

  • Utilize property management software for tracking leases, maintenance requests, and financial transactions.
  • Stay updated on new software and technology that can enhance property management efficiency.
 

2. Online Portals

  • Manage tenant and owner online portals for communication and transactions.
  • Ensure the security and privacy of online data.

Miscellaneous Duties

1. Vendor Management

  • Establish and maintain relationships with vendors and contractors.
  • Negotiate service contracts and oversee vendor performance.

2. Utilities Management

  • Manage utility accounts and ensure timely payments.
  • Coordinate with utility providers for services and repairs.

3. Community Engagement

  • Participate in community events and organizations to promote the property.
  • Foster a sense of community among tenants.

Of course, there are many more services that Property Managers do, but being a smaller-sized company, Royal Blue Property Management is flexible in designing a custom-services package for each client based on their needs and desires. For example, some clients prefer to retain financial reporting capabilities in-house and outsource maintenance to our firm. Feel free to contact us to discuss in more detail.

NYC-centric property management capabilities:

  • Compliance with City Local Laws, Building Codes and various required inspections and testing.
  • Court Hearings for building violations and other ECB-related issues.
  • All inspections – Fire Department, Boiler, Elevators, Electricity, Gas, etc. – are made in a timely manner to ensure safety and prevent building violations.
  • We have extensive experience working with the multitude of NYC, NYS and Nassau/Suffolk Counties housing agencies and regulatory bodies:
 
    • HPD Department of Housing Preservation & Development
    • DOB Department of Buildings
    • DOF Department of Finance
    • ECB Environmental Control Board
    • DEP Department of Environmental Protection
    • DHCR Division of Housing and Community Renewal
    • RSA Rent Stabilization Association
 
  • Understand and comply with rent stabilization and control laws specific to NYC. Prepare Rent Stabilized Leases and file Rent Stabilized leases with DHCR annually.
  • Annual property registration with HPD.
  • Handle compliance with Local Law 11 (Facade Inspection & Safety Program), as well as Energy Benchmarking Local Laws, LL152 Gas inspections, and LL1 Lead inspections. RBM stays updated with the latest local laws to ensure your property is always in compliance.
  • Established relationships with NYC-based vendors and contractors.
  • File annual and periodic reports required by NYC agencies, such as the Department of Buildings and Department of Housing Preservation and Development.
  • Ensure compliance with NYC’s water conservation measures and energy benchmarking requirements.

LET'S CONNECT

For more information or to get started with our services, contact us today. Let us show you how we can efficiently manage your property with the personal touch and boutique feel that only Royal Blue Property Management can provide.

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Office Locations:

  • Long Island Office:
  • 200 S. Service Rd., Suite 11, Roslyn Heights, NY 11577
  • NYC Office:
  • 136 Madison Ave, Suite 501, New York, NY 10016

Royal Blue Property Management | Copyright ©️ 2024 | Member New York Association of Realty Managers

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